Shared office space may be an excellent alternative for companies of all sizes. It can offer the collaborative environment of a coworking space while also providing the privacy and facilities of a traditional office. But how can you make sure that a shared office space is a good fit for your company before actually investing a lump sum in a quarterly or even yearly rent? And how do you pick the proper offer if you’ve chosen to go forward with it? Let us address these questions in detail further in this post. So keep reading to find the best shared office match for your company.
Tip #1 — Research the Location
Finding an office space in an ideal location for your company’s needs is critical. However, it is more than just picking an office that is close to your favorite café! You should look for a place that is comfortable for you, your employees, and your partners to travel to. Do a thorough analysis, weighing the pros and cons of selecting an office in the city center versus one situated on the outskirts. Keep in mind the transportation options, cost implications, noise levels, visibility to customers, and the presence of nearby amenities like shops and bars.
Furthermore, it is important to evaluate the area’s safety, since this can have a big influence on the impression your office space offers to guests. If you’re open to flexible work locations, you might want to explore lists of the shared office spaces to start a business. Do so to pick the deal that works best for your business.
Tip #2 — Decide on a Budget
When selecting a shared office space, it’s important to have an idea of the budget at your disposal. The cost of shared office spaces may vary greatly depending on its location, amenities, and desk type. So before making a decision, you should know how much you can afford paying for an office space per month, quarter, or year. Otherwise, you may end up in a situation of signing a rent agreement for an office with the price that you cannot manage.
It is also important to consider what is included in the cost of the space when calculating your budget. Most shared office spaces include Wi-Fi, printing hardware, and communal kitchen with free coffee or tea. However, some may include extra facilities like as courtyards, playrooms, and so on, which may raise the price. The more meticulously you do the cost mapping and calculation, the better.
Tip #3 — Check the Parking Space
Parking space is an important factor to consider when selecting a shared office space. If your employees rely on personal vehicles to commute to work, having adequate parking facilities can make their daily routines more convenient. It saves them the time and stress of searching for parking spots or dealing with long walks from remote parking areas. Shared offices often cater to businesses with varied work hours. Having parking available 24/7 allows employees to work during off-peak hours or on weekends when public transportation may be limited.
In case of emergencies or urgent situations, easy access to parking can be critical. It guarantees that your staff can get to the workplace swiftly when needed, which is especially crucial for firms that operate around the clock or provide critical services.
Tip #4 — Consider the Facilities a Shared Office Space Offers
Considering the facilities that a shared office space offers is crucial when selecting one for your business as these can significantly impact your team’s productivity, your company’s image, and the overall work experience. Well-equipped shared office spaces often come with essential facilities such as high-speed internet, printing and scanning services, meeting rooms, and ergonomic furniture. These facilities enable your team to work efficiently and get tasks done without interruptions or delays.
Consider the quality of the technology infrastructure. Check power outlets, Ethernet ports, and video conferencing equipment. Reliable tech facilities are essential for modern business operations. Depending on your business needs, you may require private meeting rooms or phone booths for confidential conversations. Ensure that the shared office space offers such options if necessary.
Tip #5 — Determine If the Space Is Scalable
When searching for shared office space, it is critical to ensure that the facility is expandable. This means that the space can be easily or contracted as the needs of your company change. Keep the following things in mind:
- Space size — Ensure that the space may be quickly increased or reduced;
- The space arrangement — The layout should be flexible so that it can be quickly changed as your company grows or develops;
- Space amenities — Ensure that the shared office space provides all of the facilities you require and that there is capacity to expand as your firm expands.
We strongly recommend that you go for the office space options with plenty of free space, flexible layout, and modern design solutions. As a rule, such environments are easier to replan as per your needs.
Make the Right Decision!
Finding a perfect office space for rent is a significant milestone for any company. However, before signing a lease for a new workplace, do your homework. Your top priority should be to ensure that the office space fits your most critical requirements while staying within your budget