Home » Blog » What is a Conference? Its Purpose, Planning and Types

What is a Conference? Its Purpose, Planning and Types

Last Updated on May 31, 2022 by UTR Conf Staff

A conference is an event in which a number of people meet to discuss and share ideas, experiences, or work. The term can be used for any type of meeting, but it is often used in relation to business meetings and annual meetings of organizations. 

Conference organizers typically plan a full agenda of events that include keynote speeches, panel discussions, breakout sessions, and social events. Attendees come from all over the world to attend these conferences, which can be a great opportunity to learn new things and network with other professionals. If you’re thinking about attending a conference soon, here are some tips on what to expect!

What Are the Different Types of Conferences?


There are a variety of different types of conferences, each with their own purpose and focus. Here are some of the most common types of conferences:

– Business conferences:

Business conferences are events where business professionals meet to discuss various aspects of running a business. These conferences can cover a wide range of topics, from marketing and sales strategies to financial planning and management. Business conferences provide a great opportunity for networking and exchanging ideas with other professionals.

Academic conferences:

Academic conferences are events where scholars and researchers meet to present and discuss their work. These conferences can be focused on a specific discipline or field of study, or they can be interdisciplinary in nature. Attendees typically include academics, students, and professionals working in the field. Academic conferences provide an excellent opportunity to learn about new research developments and network with other scholars.

– Educational conferences:

Educational conferences are events where educators meet to discuss pedagogical issues and share best practices. These conferences can be focused on a specific subject area or grade level, or they can be interdisciplinary in nature. Attendees typically include teachers, administrators, and other education professionals.

Educational conferences provide an excellent opportunity to learn about new developments in education and network with other educators.

– Scientific conferences:

Scientific conferences are events where scientists meet to present and discuss their work. These conferences can be focused on a specific discipline or field of study, or they can be interdisciplinary in nature. Attendees typically include academics, students, and professionals working in the field.

Scientists at a conference break 

Scientific conferences provide an excellent opportunity to learn about new research developments and network with other scientists.

Also Read:  What to Wear to a Conference for Male & Female?

– Social/cultural conferences:

Social/cultural conferences are events where people meet to discuss various aspects of culture and society. These conferences can cover a wide range of topics, from political issues to social trends.

Attendees come from all over the world to attend these conferences, which provide a great opportunity to learn about other cultures and network with like-minded people.

Peace conference:

A peace conference is an event at which representatives of different countries meet to discuss ways to end war or conflicts. Peace conferences have been held throughout history, with some of the most notable ones being the Congress of Vienna, the Paris Peace Conference of 1919, and the Camp David Accords.

The primary goal of a peace conference is to reach agreements that will lead to lasting peace.

Trade conference:

A trade conference is an event at which representatives of different companies or industries meet to discuss ways to improve trade between them. Trade conferences can be local, national, or international in scope. Attendees often include business people, government officials, and economic experts.

The primary goal of a trade conference is to promote trade and investment by identifying opportunities and removing barriers.

Press or news conference:

A press conference is an event at which a representative of a company, organization, or government speaks to reporters and answers their questions. Press conferences are often held to announce new products or initiatives or to provide information about recent events.

Attendees typically include reporters from various news outlets, as well as members of the public who are interested in the topic.

Authors’ conference:

An authors’ conference is an event at which writers meet to discuss their work and the writing process. Attendees often include published authors, aspiring writers, and students of writing. The primary goal of an authors’ conference is to provide a forum for exchanging ideas and networking.

What Is the Purpose of the Conference?


The purpose of a conference is to allow people with common interests to meet and share information. This can be done through presentations, discussions, and networking. Conferences are often organized around a specific topic, and they can be either small or large.

Smaller conferences may only have a few dozen attendees, while larger ones can have thousands of attendees. Conference organizers typically work to create an agenda that will be of interest to the attendees and also ensure that there is enough time for everyone to network.

Also Read:  How to List Conference Presentations on Resume

Conferences can serve as a way for professionals to stay up-to-date on new developments in their field. They can also be a good opportunity to network with other professionals and build relationships.

What Are the Benefits of a Conference in Bullet Points?


  • -Allows for networking and building relationships with other professionals in your field
  • -Can help you stay up-to-date on the latest trends and developments in your industry
  • -Can provide opportunities to learn new skills or improve existing ones
  • -Can be a source of inspiration and motivation
  • -Can offer a chance to relax and rejuvenate outside of your normal work routine

Points to Consider as a Checklist When Planning a Conference


When planning a conference, there are many things to consider in order to ensure that the event is successful. Here is a checklist of some of the important points to keep in mind:

– Choose an appropriate date and time for the conference. Make sure to take into consideration any conflicts with other events that might impact attendance.

– Select a convenient location for the majority of your attendees. Consider both accessibility and cost when making your decision.

7 The rules of thumb when choosing a venue:

There are a few key things to keep in mind when choosing a venue for your event:

  • Accessibility: Make sure the venue is easy to get to for the majority of your attendees. Consider both public transportation and parking options.
  • Cost: Make sure you are getting the best value for your money. Compare prices across different venues and make sure you understand all associated costs.
  • Size: Make sure the venue can comfortably accommodate the number of guests you are expecting.
  • Amenities: Make sure the venue has all the amenities you need for your event, such as audio/visual equipment or catering options.
  • Atmosphere: Make sure the venue has the right atmosphere for your event. If you’re hosting a corporate event, you’ll want a more formal setting. If you’re hosting a party, you’ll want a more festive atmosphere.
  • Availability: Make sure the venue is available on the date and time you need it. Be sure to book well in advance to avoid any conflicts.
  • Flexibility: Make sure the venue is willing to work with you to accommodate your specific needs. Some venues may be more flexible than others.

Following these guidelines will help ensure that you choose a venue that is both convenient and cost-effective for your event.

– Determine the overall purpose or theme of the conference. This will help guide your decisions about speakers, topics, and activities.

Also Read:  How to Organize Conference for a Small Business

– Put together a budget for the event. Make sure to account for all potential expenses, including venue rental, speaker fees, marketing, and catering.

– Develop a marketing plan to promote the conference. This should include strategies for reaching your target audience and generating interest in the event.

– Create a detailed schedule for the conference, including time slots for each session or activity. Make sure to allow for breaks throughout the day to avoid attendees getting overwhelmed or bored.

– Choose speakers and panelists who are experts on your chosen topic and who will be able to engage with your audience.

– Plan activities and networking opportunities that will add value for attendees and help them get the most out of the conference experience.

– Have a contingency plan in place in case something goes wrong on the day of the event. This could include having backup speakers or activities, as well as a way to communicate last-minute changes to attendees.

Following these tips will help you plan a successful conference that meets the needs of your attendees.

5 examples of conferences:

– The International Conference on Educational Data Mining (EDM) is the premier data mining conference for researchers and practitioners in the field of education. The conference focuses on research involving the application of data mining techniques to problems in educational contexts.

– The World Economic Forum’s Annual Meeting is a keystone event for global leaders from all sectors of society. The meeting focuses on pressing global issues and provides a platform for dialogue and action on critical issues.

– The TED Conference is an annual event that brings together some of the world’s most fascinating people to share their ideas and experiences with a global audience. The conference covers a wide range of topics, from science to business to art and design.

– Comic-Con International is the largest comic book and pop culture convention in the world. The convention attracts attendees from all over the globe and features a wide range of panels, workshops, and events.

– The Game Developers Conference (GDC) is the world’s largest professional game industry event. The conference focuses on the latest developments in game design, programming, audio, production, business, and more.

1 thought on “What is a Conference? Its Purpose, Planning and Types”

Leave a Comment

%d bloggers like this: