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41 Best Conference Swag & Gift Ideas For Event Giveaways in 2023

The use of a giveaway is generally the first thing that comes to mind when thinking of a marketing strategy to get a brand out there. At a trade fair or a conference, giveaways can make your business stand out. You can never underestimate the value of a good conference swag gift.

Many conferences and trade events rely on conference swag handouts to attract potential clients worldwide. Handing out the right gift is an important aspect, you need to pick the right gift for the right occasion depending upon if the conference is virtual or in-person.

A well-picked gift that communicates thankfulness while quietly reminding the consumer of your brand. And this article will thoroughly examine the conference swag handouts and promotional products, and we will also tell you about different items that can be handed out on different occasions. Let’s get right into it without further ado.

What is Swag at a Conference?

Swag is a short version of “something we all get,” referring to free promotional materials distributed to a conference and other event participants. T-shirts, pens, key chains, bookmarks, lanyards, water bottles, and other goods are commonly distributed during big conferences or trade shows.

Swag is almost always a branded item. It might state your firm’s name, the event’s name, or a mix of the two. Swag gifts increase brand awareness and goodwill among your targeted clientele pool. As they are accessible in bulk at a reasonable price, they are excellent marketing tools for those on a budget.

How much Swag should I order for a conference?

It’s better to order too much swag than too little when giving out swag during a trade fair. But the amount always depends upon the approximate people that will be attending and the quantity you are offering i.e multiple or a single gift.

But it is always recommendable to spend at most 30% of your budget on the swag gift. At a trade fair, you might expect between 3% to 10% of visitors to schedule an appointment with you to sit down and discuss. If the conference has an attendee of 1000’s quantity it is advisable to order only for 40-50% attendee.

It is roughly 15% lower for conferences that were less significant. It might reach as high as 80% for small conferences (under 500 attendees).

To accomplish so, you must distinguish yourself from the herd. Only by creating an experience will you be able to do so. It would be best to offer the guests a cause to remember you, whether through a short film, a cool product, or something else surprising.

If you want to stand out from the throng, I recommend getting swag at a higher cost per item and then ordering in fewer quantities. At the conference, you can offer them to your positive leads!

In-Person Conference & Trade Show Swag Ideas

While gifting things in in-person you need to keep in mind that it will create much more impact than virtual ones. Also, you need to factor in the size of the gift so that attendees can easily carry them. Here are a few best options to go for.

Orso Mug

The Orsomug is a ceramic mug. The mug’s exterior is fashioned in bright, joyful colors. This mug, like any other, is meant for tea bags, but it is distinguished by its lid, which has been carefully created to contain the tea bag and aid in the retention of heat and infusion.

Because of the high temperatures utilized in ceramic production, there are no internal parts that might cause health problems. The mug has an appealing form that will complement any kitchen.

Recycled Cotton Totes

One of the most popular goods is recycled cotton totes, made entirely of recycled cotton. People love it, and you can tweak practically any design to match your event’s demands. The bags are constructed of recycled cotton and are built to last. They are, in fact, the most robust bags available for transporting little objects.

Embroidered Patches

Embroidered patches are a terrific method to spread the word about your company. These are available in a range of sizes, from huge to little. Patches are frequently spotted on jacket backs, backpacks, and headgear. These patches are made to look like they’re embroidered.

Many individuals mistakenly believe that patches are iron-on; this is not the case. Sewing machines are required to stitch patches on. Patches may be ironed on, but they will survive much longer if sewed on. There are several different kinds of patches that are popular.

Wireless Charger

This device is a must-have for everyone who uses their phone. It’s easy to transport because of its ultra-slim design and compact footprint. It allows you to charge your devices without having to search for wires. The battery capacity is sufficient to power most phones, including an integrated flashlight with adjustable brightness.

You can use a digital printing approach to add your logo to the front of the product, which looks great for full-color artwork.

Eco Fashion Umbrella

The Eco-Fashion Umbrella is the first fashion umbrella in the world. It’s envisioned as a new eco-friendly fashion item that blends the utility of an umbrella with the softness of fashion.

It’s a unique umbrella that may be worn as a fashion piece or utilized as a practical everyday item. Fashion umbrellas are becoming increasingly popular for promoting businesses and marketing tools.

Thule Tech Bag Mini

The Thule Tech Bag Mini is a stylish bag that is adjustable and versatile for everyone who works the outdoors. The bag contains many handy features that will make your life simpler. With proper maintenance, it will last a lifetime.

Waterproof Toiletry Case

A waterproof toiletry case may make your life easier by providing you with a hygiene kit that you can take with you wherever you go.

It is a portable container – usually a pouch with a drawstring or zippered closure – that holds body hygiene and toiletry supplies such as toothbrushes and toothpaste, dental floss, cotton swabs, deodorant, nail clippers, tweezers, soap, shaving supplies, hairbrush, tampons, contact lenses, and other supplies.

These bags have been rigorously tested and will keep your items clean and organized during any travel.

Cable Quack

The expanding number of virtual events in today’s more mobile workforce presents a new set of issues for attendance. With this in mind, Cable Quack has created a solution to assist customers in keeping their workstations nice and tidy when attending virtual events.

The tiny thing may appear minor, yet it hugely impacts being organized. It is compatible with any laptop or monitor already on the market and is now available online.

Neoprene Laptop Sleeve

Enjoy the convenience of being able to take your laptop or tablet with you everywhere you go. The laptop sleeve/pouch is intended to protect your computer in regular usage from bumps, scratches, wetness, and dust.

The product is a high-quality laptop sleeve made and sold to hundreds of thousands of individuals around the country. They are extremely pleased with our quality control, attention to detail, and the overall style of our sleeves.

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Travel Porter Glass

Travel Porter Glasses are ideal for wine and cocktail fans who want to enjoy superior pour wherever they go! These packable, practical glasses, made of high-quality glass and covered in protective matte silicone, can take you from the bar to the great outdoors.

The silicone sleeve does cleaning, using, and storing your travel glass on your next excursion a breeze. These glasses are ideal for quality pours to take with you wherever you go, whether you’re at the beach or resting in your backyard.

Caroo’s Unplugged Box

Caroo’s Unplugged Package is a monthly subscription box that encourages you to disconnect from your electronics and reconnect with those around you. Each Unplugged Box is designed to help you get the most out of your unplugged time. They’ll curate each package around a certain topic. You may anticipate finding items that will enhance your enjoyment of the box’s theme.

The Starter Pack

The Starter Pack is a collection of useful items while participating in a new activity, visiting a new location, etc. It contains a range of products that may be required or beneficial. People can get them during a conference, and the beginning pack will match the event’s theme.

Travel Pencil Case

The travel pencil case is a one-of-a-kind pencil case that will elevate your professional design. This pencil box has many sections that accommodate pens and other stationery like scissors and rulers. The high-quality item is constructed of real leather, which assures its endurance.

You’ll never have to scurry around for a pen or eraser again if you have this plush, cushioned pencil case in your bag. A travel Pencil Case is an ideal accessory for school, home, or the office. It’s also ideal for artists who want to bring their equipment everywhere.

Bella Unisex Jersey Tee

This redesigned unisex essential fits like a well-loved favorite, with a crew neck and short sleeves of excellent combed and ring-spun cotton that serves as the greatest blank canvas for printing.

The crew neckline and short sleeves make it ideal for summer. It is also the go-to fashion brand for the most fashionable, trend-setting young men and women who want to show their individuality through attractive, simple basics.

Moleskin Leather notebook

Moleskin Leather is one of the most popular notebooks on the market. It’s a leather-bound notebook, not simply a notepad. They’re the type of notebook that draws people’s attention when you bring one out at a meeting.

They’re meant to be the ideal size for stowing in your suitcase or keeping at your work. They’re meant to be the ideal size for stowing in your suitcase or keeping at your work.

Old Fashioned Cocktail Kit

The Old Fashioned cocktail kit drink has endured the test of time. It is steeped in history and tradition, which adds to our allure. That’s why we’ve produced an old-school kit that serves you this timeless classic in an entirely new way.

This cocktail kit comes with an eight oz. Bottle of Demerara Syrup, an eight oz. Jar of Bourbon Cocktail Cherries and a 1 oz. Bottle of Aromatic Bitters and a Jigger Measure to let you prepare your own Old Fashioned at home.

Everything you need to make an old-fashioned is all in one location, including our small batch items packaged in a stylish black gift box great for presenting as a gift or keeping for yourself.

Virtual Conference & Trade Show Swag Ideas

Here are a few Swag gift ideas for Virtual Conference and Trade show Swag Ideas.

Charging Mouse Pad

This mouse pad is a novel option for individuals who desire to be free of cables. It has a wireless charging station that charges your smartphone every time you set it on the mouse pad. It allows you to charge your phone while it is in use.

This mouse pad’s ultra-smooth surface allows simple mouse movement and reduces wrist discomfort. It is intended to be placed appropriately on a flat, firm surface for ergonomic mouse operation.

Mindfulness Box

A mindfulness subscription box is a monthly delivery to your house containing products to help you on your mindfulness journey. If you’re on a mindfulness path, it might be the ideal treat for yourself or a meaningful present for a friend or family member. We believe in the importance of being present.

We’ve created a box loaded with goods like fragrant candles, meditation tools, gratitude notebooks, yoga gear, and more to help you stay focused, balanced, and joyful.

WebCam Cover

The webcam cover has been particularly created to answer the privacy concerns of our new normal and provide guests with a new option to feel safe and secure when leaving their computer open, even when not in use.

The little cover easily slips over the screen for a quick privacy fix and can be installed in seconds on any computer or device without any additional equipment.  It’s tiny, compact, and lightweight, making it easy to transport and travel.

Rechargeable LED Ring

The rechargeable LED ring is a portable and adjustable picture and video light. It functions similarly to a ring flash, except it may be held in your hand or wrapped around a selfie stick.

Qi Power Bank

Qi power bank is a wireless power bank that uses Qi-enabled charge technology to charge the most common smartphone models quickly and securely. It boasts an exquisite modern appearance, making it a stylish and easy method to charge your phone. Simply set the gadget on the power bank, and it will begin charging itself.

Resistance Band

Resistance bands are extremely effective at increasing strength and power in athletes, particularly those who have joint or muscle ailments. They are also incredibly practical because they can be used practically anyplace and take up very little space.

A resistance band allows you to work out your entire body from the comfort of your own home. It offers a wide range of applications and is suitable for people of all ages. It’s small, portable, and reasonably priced. It is intended for use in the home or business and is suitable for all skill level users.

Revolutionize Teamwork by Eric Coryell

Revolutionize Teamwork is an Ignite Reads book that teaches you how to form and lead accountable teams founded on mutual trust. Using the ideas outlined by Eric, the book will assist you in creating and leading accountable teams.

These concepts will assist your team in moving beyond the typical “command and control” leadership style. They assist you in getting outside of your brain and seeing things from a different angle.

This book will teach you how to build an accountability culture in your business and foster an atmosphere where teams are held accountable for their actions and outcomes.

In-Person Conference & Trade Show Gift Ideas

Moleskine Volant Journal

The Moleskine Volant Journal is a unique type of notebook. It’s a notebook with a stitched binding that allows you to open it flat like a book. It contains acid-free paper, a ribbon placeholder, and a bookmark to help you keep track of where you are in the book. It features a flexible yet robust cover and is lightweight and simple to carry.

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It’s a notepad for writing, scribbling down fresh ideas, doodling, taking phone notes, creating lists, and capturing fantastic ideas.

Carrara Desktop-Set

The 4 Piece Faux Marble Carrara Desktop Set, inspired by retail, will bring a sense of elegance to your workstation. The fake marbleized set comes with a pen cup, a stapler with staple refills, and a notepad with paper clips.

The Carrara Desktop-Set is an ideal present for yourself and your loved ones who wish to arrange their office stylishly. The set is ideal for any office setting and will make an excellent addition to your workstation accessories.

Each piece has been meticulously constructed with care and attention to detail, and it is built to last.

Riva Mug

Riva Mug is a basic yet fashionable coffee mug for today’s coffee consumers. It’s one of those useful works of art that you’ll want to display in your kitchen or workplace. It’s the ideal size for a hot beverage and looks great on a desk or table.

The Riva Mug is a stylish way to enjoy coffee, tea, or hot or cold beverage. It’s something you can use often and will be a cheerful friend for a long time.

Waterproof Speaker

This Bluetooth speaker is water-resistant. The item is most likely covered in thin-film nanotechnology, which will protect it from water contact. A waterproof speaker is a somewhat better level of protection than a water-resistant product, although neither product is waterproof, nor is it supposed to be. It’s the ideal partner for a day at the beach, pool, or simply hanging out with friends. Its 12-hour battery life makes it the ideal companion for long days and nights.

Asobu Flavour U See

This thermos features a one-of-a-kind shape ideal for keeping anything in the center. You may use it to keep herbs, fruit, tea bags, or other goodies with which you wish to flavor your water. The stainless steel inside keeps hot liquids hot for hours and cold beverages cold for up to 24 hours.

A silicone gasket creates a tight seal, preventing your liquid from leaking. Your consumers will like this revolutionary product and all its possibilities.

Swag.com Face Mask

Swag.com Face Masks are an excellent alternative for safeguarding your staff, customers, and visitors. The material used to make these face masks is breathable, allowing you to take your time without feeling smothered.

The mask also has an attached filter, which helps prevent the virus from entering your body through the airways. If you’re worried about the possibility of pandemics, these will come in handy.

Custom Tile Mate

Custom Tile Mate is a game-changing solution to keep track of your misplaced things. This high-quality technology works by utilizing Bluetooth technology and an app that reveals the object’s position. With this incredible gadget, you’ll never misplace your keys or wallet again.

It is a little, affordable gadget that readily attaches to personal things and beeps when you contact your phone. It also has triangulation technology, which displays the position of your missing item on a map via the app.

Virtual Conference & Trade Show Gift Ideas

Petite Zebra Plant

The Petite Zebra plant is a simple succulent to grow. It’s a small, slow-growing succulent that grows in partial shade and has thick dark green leaves with white horizontal stripes on the outside. The leaves are smooth on the interior and pale green in hue. They’re simple to cultivate and manage and straightforward to reproduce. Petite Zebra is a little tree-like plant that can grow up to 15 inches tall. Petite Zebra plants can be cultivated both indoors and outdoors and in pots.

Charging Desk Organizer

This wireless charging desk organizer is a terrific way to go if you’re looking for a gift that will stand out. Charging Desk Organizer is a fashionable gift for your customers or employees, complete with a pen cup, paper clip, and accessory sections to keep their workplace tidy. The wireless charging desk organizer doubles as a charging pad and a phone stand. With the dock wireless charging desk organizer, you can charge your phone without plugging it in. The wireless charging desk organizer will handle most phones and is compatible with most wireless charging devices.

iLuv Splash-Proof Earbuds

The iLuv splash-proof earphones were created to be the ideal partner for workouts, runs, and other physical activities. The ergonomically built in-ear earphones fit snugly into each ear. They are also ultra-compact and light, making them ideal for travel, sports, and gaming. They’re lightweight and compatible with any Bluetooth-enabled device. The waterproof rating indicates that it will withstand water splashes from any direction. It would not, however, be waterproof enough for swimming or showering. It is waterproof and can withstand sweat, rain, and accidental submersion.

The Pocket Journal

A pocket journal is a small notebook that can keep track of short- and long-term memories. You will be able to record ideas, thoughts, and facts that you need to remember later in your diary. Pocket journals come in a variety of shapes and sizes. Some people use them as part of their daily planner, while others use them as a diary of current events, and still, others use them for both. A pocket journal is a valuable tool regardless of what you use it for.

A pocket journal is an excellent tool for managing your time and remembering important events in your life.

Snack + Coffee Box

Snack + Coffee Box is a selection of snacks and beverages designed to boost productivity while lowering stress levels. Let’s face it: attending a face-to-face meeting, or even a virtual one, is stressful. And that’s just one of the many ways Snack + Coffee Box can benefit you and your coworkers. It includes a raw cereal bar, a chocolate chip-macadamia nut cookie, an energy bar, a crispy rice treat, tomato basil hummus, and a whole grain cracker, among other tastes.  The drinks feature coffee that has been specially formulated to boost your energy and improve your mood.

BlendJet Portable Blender

The BlendJet Portable Blender is a lightweight, portable blender ideal for use in the office, on the go, or at home. The BlendJet Portable Blender is the first blender that lets you take your smoothies, shakes, margaritas, and juices with you wherever you go. You can enjoy your favorite smoothie or shake while traveling to work, watching a movie with your family, or even out with friends with the BlendJet Portable Blender.

Candy Cocktail Jelly Beans

Candy Cocktail Jelly Beans are a fun and different way to entertain your guests. it is usually a mixture of different flavors.  Candy Cocktail Jelly Beans are packaged in a three-section gift box that can be wrapped and placed in a gift bag or basket. People are more likely to remember your brand, product, or services if you can provide them an experience; thus, these things are not only enjoyable and gorgeous, but they also make people smile, and it’s not a leap to claim that people who smile are more likely to remember you.

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Conference & Trade Show Swag Giveaway Ideas

The Traditional Mug

It’s essential to get the proverbial ball rolling for your tradeshow or business event on an upbeat note. The right first impression will likely attract new clients, partners, and investors. With that in mind, providing gifts such as branded mugs with favorite drinks that guests may enjoy while watching you present in front of them is a simple approach to keep the enthusiasm high throughout your event. Nothing beats the power of swag when it comes to selling your business. A mug with your logo will serve as an excellent advertisement for who you are and what you do.

The Lauderdale Softy Pen

The Lauderdale Softy Pen is the item of trade show swag for you if you want a high-quality, comfortable writing pen that looks excellent on your tradeshow stand. You may personalize the pen with your company’s name, logo, and other information, making it a terrific marketing piece for your brand. It has a fashionable rubberized finish barrel that allows you to write comfortably in any position. This piece of tradeshow swag is available in Black or Blue ink and uses a smooth writing high capacity cartridge.

The pen’s barrel is made of durable plastic. The top of the pen has a clip that allows it to be easily attached to a shirt or jacket pocket, making it a wonderful giveaway for tradeshows, fundraisers, retail stores, or other promotional events.

RFID Phone Wallet & Stand

The RFID Phone Wallet & Stand is constructed of excellent PU leather and is the World’s First Universal Phone Wallet & Stand. All credit cards, debit cards, and ID cards are accepted with the RFID phone wallet. Card slots for your ID, credit cards, and debit cards are included in the RFID Phone Wallet & Stand. The RFID Phone Wallet & Stand combines a thin wallet with a phone stand.

The Car Clip

The Vehicle Clip is a cell phone car attachment that can hold smartphones and other electronic gadgets. It’s a durable, safe, and adaptable mount that lets you use your phone without holding it in your hand. The Car Clip is designed for automobiles, but you may also use it in boats and planes. The Car Clip is designed to be both durable and adaptable. The Car Clip’s simple design allows users to easily install it on a dashboard or windshield and use their smartphone without fiddling with it.

The Orlando

The Orlando journal is tailored to those who are constantly on the go. You can jot down your ideas or even your shopping list for the week. You don’t have to be concerned about forgetting anything because everything is in your pocket. The Orlando is not just a fancy notebook but much more than that.  It’s a place where you can write down whatever you’ve been thinking about. Notes, reminders, and ideas can all be written down in the journal. The Orlando journal is available in various colors and styles, so you may choose the one that best suits you.

The journal is bound with a hardcover, and it has a flexible, elastic strap to hold the book open. It is a handy size that makes it easy to carry around. The book is compact but roomy enough for writing, planning, and sketching.

FAQ About Conference Swag Ideas

What do you give out at a conference?

As a business owner, you want to make sure that anything you’re giving out in items or additional products is something people will truly use, rather than trinkets that may or may not be used. You can give branded items such as coffee mugs, t-shirts, and water bottles. At the same time, it is critical to ensure that the freebies you distribute are intriguing or entertaining to potential customers or loyal partners.

What is the difference between a conference swag and a gift idea?

The main distinction is in the purpose Swag is essentially anything you hand out to advertise your company or yourself. There are many different kinds of swag, each of which is given away for a particular reason. Swag may be entertaining, memorable, and even useful. It’s a tool for promoting your company, marketing your brand, and rewarding your customers. It’s one of the oldest marketing strategies still in use today. 

A gift is given without any intention of receiving something in return and hence it does not have your brand on it. Gift ideas are fantastic since they provide value to the recipient’s life and can be branded or not. Most of the time, it’s something you wouldn’t think of on your own. They’re fantastic because they’re both practical and have a personal touch.

What are the most popular giveaways at a conference?

Most people only remember the gifts they’ve gotten and not much else. They frequently give away products like water bottles, plastic bags, and key chains, which serve a temporary need but are easily forgotten over time. Every marketing endeavor aims to get people to notice it, so make sure your product stands out among the freebies distributed at events. Spending more money on branded things will yield better results because people will remember them for a longer time.

Can I send gifts out for a virtual conference?

Yes, you can send gifts for a virtual conference. There are various courier companies that you can make use of, and send them.

Can I buy conference gifts in bulk?

Certainly, you may buy conference presents in bulk; bulk purchases are the most efficient and cost-effective option. You also get great discounts on bulk orders. Look for companies that sell items in bulk, it will be cheaper to buy from those companies.

How long does it take to receive gifts for my conference?

It varies on various things, such as location, packaging, and delivery, but on average, it should take 10 to 15 days. Also, it is advisable to order in advance in case of any problem occurs so that you can get the order on time.


We hope you found our article about the Best Conference Swag & Gift Ideas For Event Giveaways in 2023 to be informative and entertaining. To obtain the greatest promotional goods for your event, you must conduct research and choose promotional products that will benefit your event. With this information, we are confident that you will be able to make the most of your business meetings and cooperate on projects with ease.

Thank you for taking the time to read the post; please leave a comment below if you have any questions.

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